9 Reasons Why You Should Start Using Electronic Signatures Today

Image source: https://unsplash.com/photos/Z1yEXp8KTko
Image source: https://unsplash.com/photos/Z1yEXp8KTko

Signatures are a form of identification that is unique to an individual. As the world is becoming more digitized, so has the art and science of verification and security. You’ve probably used an electronic signature (e-signature) before - whether it’s for employment, NDAs, contracts and more.

E-signatures continue to become a common way to verify and seal documents in a post-pandemic work environment. What then are the benefits of using digital signatures? How can it improve productivity, increase customer satisfaction and make your work much easier in general?

There are a number of reasons and benefits of using electronic signatures. Let’s take a look at some of them:

  1. Fits into Many Working Arrangements
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Previously, if you had to get something signed, you and the other party had to be physically present. Electronic signatures break that geographical barrier to fit into many current working environments, particularly remote working and work from home (WFH) arrangements.

Even now when many businesses are starting to operate and people are getting out again, people still appreciate the choice of using digital or wet signatures, which solidifies e-signatures' role in a post-pandemic society.

  1. Allows for Better Work Process

E-signing makes it more accessible for clients and teams to get more things done no matter where they are located. From document creation, transfer to verifying, it is commonplace for entire signing processes to be online.

By using the right platform that is secure and compliant, documents can be securely sent and signed online with an electronic signature instantly. No more waiting or delaying for days or weeks on end for a document to be hand-delivered, examined, and signed. E-signatures enable your teams, clients, and partners to sign documents digitally, resulting in more efficient transactions.

  1. Encourages Paperless Transactions

Through the digital transformation, more documents are being digitized and fewer are physically printed. It might not be much, but it’s one small step towards a more sustainable business practice. More than that, managing and storing physical documents necessitates costs, space and resources. 

A paperless transaction eliminates the need for logistics, physical storage space and being physically present. With e-signatures, you can easily create, sign, and store documents online. All of your data, records, transactions, and documents will be saved online and can be accessed within minutes.

  1. Enables you to Focus on Other Resources 

Using electronic signatures save costs by eliminating operational and overhead costs that traditional paperwork demands. Going digital with document signing also saves time and manpower, allowing you to divert them to better and more needed operations and tasks. Physical documents risk logistical problems, especially for time-sensitive documents that need to be signed in time.

  1. Allows for Better Document Control 

Using an e-signature platform like Dedoco allows for better control of your important documents. You can control who can access your documents, who it is shared with and set better security and privacy using various mechanisms. In addition, you can also easily keep track of who has opened, signed, or approved a document, as well as who is causing delays. 

In an age of data leaks where even famed companies are found guilty of security breaches, being in control of who can access your data is an impertinent part of today’s document management.

  1. Electronic Signatures are More Secure 

The technology that powers e-signing and digital document transfers has improved greatly to involve multiple layers of security. Platforms such as Dedoco especially, use a novel mechanism to ensure documents are tamper-proof. 

A blockchain-powered document signing system, for example, can give a great advantage towards better security. Ultimately, you can be confident that your documents will be delivered to the correct people. 

  1. Provides Detailed Legal Evidence

E-signatures are legal in the majority of countries. This includes the United States under the UETA and E-Sign Act, Europe under the eIDAS regulation, India under the Information Technology Act, Singapore, Malaysia and many more.

E-signatures are becoming more legally recognised, approved, and accepted as more documents are digitized. The audit trail log, which is associated with the e-signature, makes it more reliable in the event of a legal dispute.

When a document is signed with an e-signature, it provides a more detailed and legal binding with a log of events that occurred on that document. These logs provide more evidence of the signature and better verify the signatory than any traditional handwritten signature.

  1. Increases Client Satisfaction
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Quicker and more efficient transactions can improve customer experience and satisfaction. Their signing process is greatly simplified, made streamline with the use of e-signatures. 

As previously mentioned, users appreciate being given the extra option of signing digitally as it fits into their current lifestyle. In fact, 72% of leading businesses say that using e-signatures has increased customer renewal rates. Evidently, e-signatures have been adapted well into many groups of people today.

  1. Helps Gain a Competitive Advantage 

With better workflow, digitized transactions, faster and more efficient process and increased collaboration, e-signatures give you a competitive edge in the market. With more businesses and organizations adapting to digital work processes, setting yourself apart has become more and more crucial to thrive over competition. As such, it’s important to give clients the best service with minimal friction, empower your team and streamline your process.

Ready to Start Digitising?

We can see that electronic signatures are one of the most significant technological advancements that can help your organization work more efficiently. The benefits of going paperless, being more cost-efficient and user-friendly, among other things, make e-signatures the new norm for many individuals in the 21st century. 

Start with Dedoco, a blockchain-powered digital document signing and transfer platform made to help organizations achieve digital transformation.

Start with Dedoco, a blockchain-powered digital document signing and transfer platform made to help organisations achieve digital transformation.